retreat terms and conditions
Payment Terms & Cancellations
To reserve your place on a retreat hosted by Wildlight Yoga LLC, please complete the registration form and submit your deposit.
Pricing for Wildlight Yoga LLC’s retreats is listed on our website. Airfare, gratuities, travel insurance, and leisure expenses outside of retreat offerings are not included.
A non-refundable deposit of two hundred fifty dollars ($250 USD) will be required along with submission or your registration. If your booking takes place after 60 days prior to departure, the full amount is due at booking.
Your retreat balance (includes taxes) will be charged 60 days prior to departure. Payments can be made in installments up to 60 days prior to departure, in which balance is due. Taxes and fees are included in the price. If the balance payment of the trip price is not paid on or before the due date, we reserve the right to treat your booking as cancelled, in accordance with Section 4, below.
Payment can be made by credit card, cash, or check. A receipt will be provided for your records.
In order to confirm your travel arrangements, you must provide all necessary information as requested, possibly including your full name as listed on your passport, passport number, country of origin, address, and telephone number.
Health and Fitness
You promise that you are in good physical and mental health. Be advised that some of our retreats take place in remote areas where there is little or no access to modern medical services or hospital facilities for serious health issues. You are further advised that any medical or evacuation expenses will be your sole responsibility.
Passport, Visa, and Related Items
You are responsible for obtaining and maintaining a valid passport and any appropriate visas. For up-to-date visa requirements, please contact your local embassy or consulate. Wildlight Yoga LLC is not responsible if you are denied entry or exit to/from any country due to a lack of required travel documentation.
We recommend that you obtain a fully comprehensive travel insurance policy for your retreat. You are solely responsible for ensuring that you are adequately insured for the full duration of the retreat, and are solely responsible for any loss related to your failure to procure adequate travel insurance.
Upon confirmation of your booking, we will reserve all accommodations, transportation (unless otherwise stated), meals, and activities included in the package on your behalf. Wildlight Yoga LLC expressly reserves the right to modify the itinerary due to availability of third party vendors, weather conditions, safety concerns, or other circumstances out of our control.
Your retreat includes all accommodations, transfers, meals, yoga lessons, and activities as stated in "included” as set out on each individual retreat page.
Your retreat does not include international airfare, airline baggage charges, passport, visa, and other related fees, travel insurance, alcoholic beverages, gratuities, optional activities not listed on your itinerary, meals listed as “not included” and any other personal expenses incurred as a result of travel.
Changes, Cancellation or Delay
We reserve the right to make changes to any aspect of the retreat if Wildlight Yoga LLC deems it necessary to do so, due to safety or other concerns. If the designated yoga instructor is unable to lead the trip for any reason, Wildlight Yoga LLC will substitute another yoga instructor. Should your itinerary require modifications, we will do our best to provide advance written notice. However, we reserve the right to modify this itinerary without any prior notice due to local circumstances or events out of our control.
Effect of Changes, Cancellation, or Delay
In the event of any change, cancellation, or delay, you acknowledge that you will have no right of refund of the retreat prices (in whole or in part) and no right to claim compensation for any injury, loss, damage, or other expenses incurred by virtue of the change, or delay.
By Wildlight Yoga LLC
Wildlight Yoga LLC reserves the right to cancel the retreat prior to departure in the event that insufficient guests are confirmed, in which case, you will be entitled to a full refund of all amounts remitted to Wildlight Yoga LLC. In no event will we be responsible for any other amount, including preparation costs, travel documents, or any other losses or claimed damages.
All cancellations by you must be made in writing.
90+ days prior to departure: 100% of your payment may be applied to another retreat. Cancellations
60+ days prior to departure: 75% of your payment may be applied to another retreat. You will forfeit 25% of your payment.
15+ days prior to departure: 25% of your payment may be applied to another retreat. You will forfeit 75% of your payment.
14 days or less prior to departure: you will forfeit 100% of your payment.
If Wildlight Yoga LLC is prevented (directly or indirectly) from performing any of its obligations under this agreement by reason of act of God, strike, trade dispute, fire, breakdown, interruption of transport, government or political action, acts of war or terrorism, acts or omissions of a third party, or for any other cause whatsoever outside of Wildlight Yoga LLC’s reasonable control, we will be under no liability whatsoever to you and may, at our option, by written notice to you either cancel the retreat or take any other action as specified in Section 3.
Assumption of Risk
While Wildlight Yoga LLC is dedicated to ensuring the safety of all guests, all individuals participating in its retreats must assume the risk inherent in travel and yoga practice. Our retreat takes place in a location that is remote where there is little or no access to traditional medical services or hospital facilities for serious health issues. You may be visiting places where the political, cultural, and geographical attributes of the location present risks and physical challenges that are greater than those present in your country of residence. We use information from government foreign departments and reports from our contacts in assessing whether our retreats should be scheduled and/or continued. Nevertheless, it is your own responsibility to familiarize yourself with all possible relevant travel information related to your itinerary. You acknowledge that your decision to travel is made in consideration of this information and that you assume the risks involved with such travel.
Room rates are per person and may require shared occupancy, when booked at shared occupancy rates. If you have booked a double or shared room without a roommate, we will do our best to assign you a same-sex roommate. If we are unable to find a suitable solution, you will be required to upgrade to a single room or join a shared room at the pro-rated price.
Physical Training Release of Liability
Express assumption of risk: I, the undersigned, am aware that there are significant risks involved in physical training, including but not limited to, the physical training inherent to all yoga exercise activities, and that my participation in any such physical training program carries with it the potential for death, injury, and/or property damage. The risks include, but are not limited to, falls which can result in serious injury or death; injury or death due to negligence on the part of myself, my training partner, or other people around me; injury or death due to improper use or failure of equipment; strains and sprains; those risks caused by terrain, facilities, temperature, weather, condition of athletes, equipment, vehicular traffic, actions of other people including, but not limited to, participants, volunteers, spectators, coaches, and trainers and lack of hydration. These risks are not only inherent to physical training and athletics, but are also present for volunteers and spectators. I am aware that any of these above mentioned risks may result in serious injury or death to myself and or my partner(s). I willingly assume full responsibility for the risks that I am exposing myself to and accept full responsibility for any injury or death that may result from participating, volunteering or watching in any physical training, including this yoga program. I realize that liability may arise from negligence or carelessness by the persons or entities being released, from dangerous or defective equipment or property owned, maintained or controlled by them or because of their possible liability without fault. I acknowledge that I have no physical impairments, injuries, or illnesses that will endanger me or others.
I acknowledge that I am willingly participating in these activities and that I have assumed all risks as described above. In consideration for my being allowed to participate in the activities offered, I, the undersigned hereby release Wildlight Yoga LLC, their principals, agents, employees, and volunteers from any and all liability, claims, demands, actions or rights of action, which are related to, arise out of, or are in any way connected with my participation in this activity, including those allegedly attributed to the negligent acts or omissions of the above mentioned parties. This agreement shall be binding upon me, my successors, representatives, heirs, executors, assigns, or transferees. If any portion of this agreement is held invalid, I agree that the remainder of the agreement shall remain in full legal force and effect. If I am signing on behalf of a minor child, I also give full permission for any person connected with the hosting organization to administer first aid deemed necessary, and in case of serious illness or injury, I give permission to call for medical and or surgical care for the child and to transport the child to a medical facility deemed necessary for the wellbeing of the child.
Indemnification: The participant recognizes that there is risk involved in the types of activities offered. Therefore the participant accepts financial responsibility for any injury that the participant may cause either to him/herself or to any other participant due to his/her negligence. Should the above mentioned parties, or anyone acting on their behalf, be required to incur attorney’s fees and costs to enforce this agreement, I agree to reimburse them for such fees and costs. I further agree to indemnify and hold harmless Nosara Gardens and the hosting organization, their principals, agents, employees, and volunteers from liability for the injury or death of any person(s) and damage to property that may result from my negligent or intentional act or omission while participating in activities offered. This includes but is not limited to parks, recreational areas, playgrounds, areas adjacent to main building, and/or any area selected for training.
Food Allergies and Allergies Release of Liability
An allergen-free environment, including but not limited to food allergens, cannot be guaranteed on retreats hosted by Wildlight Yoga LLC. Therefore, the released parties cannot guarantee that any particular food product is free of all traces of any particular allergen, that consumption of a food product will not result in some form of allergic reaction, or that the participant will not come into contact with any allergens while on retreat. The undersigned acknowledges and agrees that he/she is aware of such risks and that participation in the event will expose the participant to food, activities and persons that may result in exposure to allergens and injury and, in that regard and assuming such risks, the undersigned hereby fully releases and discharges the Released Parties from any and all liability and/or responsibility to the participant, the undersigned, or any third party for death and/or injuries to the participant, and/or any direct, indirect, punitive, incidental, or any damages that arise out of or relate to participant’s participation in Wildlight Yoga LLC’s retreats and/or exposure to food allergens
General Release and Waiver of Liability
In consideration of Wildlight Yoga LLC’s acceptance of your reservation, you agree, to the maximum extent permitted by law, to release, waive, discharge, hold harmless, and indemnify Wildlight Yoga LLC and its officers, employees, agents, independent contractors, licensees, guides, and other representatives (the “Indemnified Parties”) from any and all claims, damages, lost profits, lost earnings, consequential, exemplary, direct, indirect, or punitive damages or otherwise which may arise out of or occur during your travel and/or stay in connection with the trip, the retreat, or any activities conducted in conjunction therewith, unless caused by the gross negligence or willful misconduct of the Indemnified Parties; and regardless of the situation or circumstances giving rise to the claim, you hereby permanently waive any claims you have or may at any time have, against the Indemnified Parties. You further agree, by accepting the additional inherent dangers and risks associated with travel and the retreat, not to make any claim against or seek any compensation from the Indemnified Parties with regard to any personal injury, illness, or death suffered by you or damage to or loss of property sustained by you as a result of your participation in the trip or the retreat. You have been advised and urged to obtain travel insurance to cover against loss resulting from trip cancellation or interruption, weather, natural disaster, strike, illness, job reasons, accident, sickness, evacuation, pre-existing medical conditions, baggage delay, loss, theft, and other losses associated with travel. You acknowledge that whether or not you elect to purchase or not purchase travel insurance, you will not look to any of the Indemnified Parties for reimbursement for any loss suffered or occurring during your travel and/or stay.
PRINTED NAME: ______________________________________ SIGNATURE: ____________________________________ Date: ________